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Email messages can often be sorted and labeled and even stored in folders so you can access them on an as needed basis.

Information, for example blogs, newsletters, and content you receive can also be sorted and organized for easy access. Many blogs allow email subscribe options, which means you don’t have to hunt all over the website to see what is new, they will deliver it to you.  You can then file it in your email folders–a free Yahoo account with unlimited storage is great for this.

Also putting material in Google or Yahoo dashboard collects it without you losing anything. This process saves you time from having to consume information when you receive it.  Now you can access it when and if you need it and save yourself valuable time.

Just make sure your filing system is consistent. Keyword your files and folders, and at the very worst, create one folder on your desktop for each month to help keep it tidy.

Ultimately, you’re in control of your time and the information you consume.  Set priorities, use the tools and technology available, and keep yourself organized for a streamlined and stress free approach to information gathering so you don’t suffer from information overload.

For example, instead of leaving your email open all the time and dealing with it as and when it comes in, turn off that little voice or pinger that tells you that you have mail and instead, access it only at certain times of the day.

For example, you can choose to access it in the morning, at lunchtime and again at the end of the day.

Social networking can be set aside until later in the evening and you can give yourself 20 minutes each morning to read the news or watch it on television.  You can tweet, blog, ping etc, at the same time every day so you don’t feel overwhelmed.

#4  Take information vacations.  Whether you turn off all media for a day, for the weekend, for a week or –gasp– even for a month, taking a vacation from information will help you see that you can in fact live without it.  This break will help you set priorities and get your life back from information overload. You don’t have to be switched on ALL the time, and in fact, in office settings, particularly those of you who telecommute, will find you are far more productive if you are not trying to fly through your media all day every day.

In fact, the average person spends about nine hours a day using some sort of media, according to a study conducted by Ball State University.  That’s a lot of information!

Technology is supposed to be saving us time and hassle, but it can actually be increasing the work load, and our stress levels too.

So here are a few tips to overcome information overload.

#1  Set priorities.  Gleaning information from multiple sources is a good idea if you’re writing a report or a book. However, if you’re simply looking to access the local weather and traffic report, one medium can surely provide that information.  Set your information priorities, and then determine the single one or two sources to acquire that information each day.

#2  Choose the right tools and resources to fit your priorities.  There are wonderful tools available today to help you gain quick access to the information you need.  For example, a DVR will let you record predetermined television shows.  An RSS reader will let you pull feeds from blogs and websites you subscribe to. Google will let you label your email messages so you know which ones are important, and which ones can wait until later. Google and Yahoo will also let you set a desktop dashboard to aggregate news, blogs, weather, and so on, all on one start up screen on your computer.

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How the internet handles new media